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Art Show


The Art Show will share space with the Dealers Room in the Golden Pacific Ballroom. 

The following Artists are thus far confirmed: Artists List »

Our show is being run by an experienced crew with more than a few art shows under their belt, and full accounting will be provided to all Artists who sell artwork. There are just a few rules, all of which are for your safety and protection.

Art Show Hours

Wednesday: 2PM-9PM (Artist setup ONLY)
Thursday: 8AM-Noon (Artist setup ONLY)
  Noon-6PM - Open to Members
Friday: 9AM-10AM (Artist setup ONLY
  10AM-6PM - Open to Members
Saturday: 9AM-10AM (Artist setup ONLY)
  10AM-6PM - Open to Members
  8PM-10PM - Art Show Reception
  9PM - Final Art Show Closeout
Sunday: 9AM - 10AM (Artist setup ONLY)
  10AM - 3PM - Open to Members
  3PM - Art Show Closes
  3PM - 10PM - Move Out and Room Breakdown

Art Show Reception

The Art show reception will be on Saturday, October 29, 8 PM-10 PM, in the Golden Pacific Ballroom.  Refreshments and a cash bar will be provided.  To allow time for final bidding, Art show closeout will be at 9 PM.


If you have exhibited in a World Fantasy Convention Art Show in two of the last four years (please tell us which ones -- we are required to check), have been a Guest of Honor at a World Fantasy Convention, or have been a World Fantasy Award winner, you are exempt from the jury selection process.  You may request space and pay your fees without any further steps.  If not exempt, you must go through the jury process.

We normally will send all your art show paperwork (acceptance letter, control sheet, bid sheet, NFS {Not For Sale} sheet, print shop bid sheet) as PDFs to your e-mail address. If you need them sent to you via U.S. Mail, please include a large SASE with 2 oz. postage for your confirmation materials.  Please indicate on the reservation form if you would prefer to get these forms via snail-mail.

Note: Though we have reached our 850 person full attending membership cap, we want to be sure that the fantasy art community is represented at the convention. Therefore, we have held out some slots for artists who display at the convention. Please place your name on the Wait List by October 1 so that we will know that you wish to attend.


At least 3 but no more than 6 samples must be included in your submission. Samples may be: tear sheets, photos, magazine covers, or slides. Please don’t send originals of any kind, full-size prints, or transparencies. Digital samples of your work are preferred, provided the size of the email containing the samples is no more than 1 MB (send multiple emails if necessary), and the files are formatted as JPG or GIF. If there is a web site that contains samples of your work, that web site address is likely all we need. Send digital submissions to  If you would like your physical samples returned to you, you must include a SASE large enough to hold your samples, with sufficient postage.

Please send in your art show form with your jury materials to the address on the form.  Do Not Send The Fees Until You Are Approved!  Sending the form will allow us to put your name on your space as soon as the jury has passed your work without the delay of another mailing. If you are approved for the show, we will send you a confirmation letter or email and a bill for your space at that time. If you are NOT approved, we will send you notice of that as well.


You may designate an agent to bring your artwork to and from the art show. This person will be responsible for hanging your art and making any decisions regarding it at the convention. You must give them a letter authorizing them to act for you to give us at check-in, and list their name and address on the reservation form where indicated.


The shipping address for artwork will be included in your confirmation letter.  All art shipped to the show must be shipped pre-paid.  Foreign (non-U.S.) artists must handle all relevant customs forms themselves (in cases like this, we suggest using a U.S.-based agent).  Please use reusable cartons/packing material and avoid packing peanuts if possible.  The convention cannot be responsible for damage to mail-in pieces.  You must include return postage with your reservation or artwork.  Please do not ask us to take return postage out of sales.  We have limited space available for mail-in artwork – please inquire.  

There is no mail-in fee, but you must have a supporting membership for the convention in order to mail in art.  A supporting membership is $35 and entitles you to all published materials and to vote for the World Fantasy Awards.  (The supporting membership requirement will be waived if you are a past WFC Guest of Honor).


There will be space for both 3D and 2D work.  All 2D work will be hung on 4’ by 4’ pegboard panels.  We will supply hooks and clips to hang your work.

Tables are 6’ by 2½’.  Small 3D artwork (such as jewelry) should be in a lockable, closed display case.  Small items without a case should be securely fastened to a larger display board or device.  If possible, please supply shipping boxes with packing materials for 3D art for transport by a buyer.

Please let us know if you have any special needs or requests (electricity for table displays, free-standing artwork space) and we will try to accommodate you.



Open to attending artists only (or agented artists – no mail-in).  There will be a 10% commission on sales.  We will have prints in bins at the control tables, so please have your prints matted, mounted, shrink-wrapped or sleeved for protection while displayed.  Each print should be clearly marked on the back with the artist name, title, & price.  There will also be a print shop ID tag supplied to you to put on each copy.  No loose unmatted prints will be allowed in the Print Shop.  If you are planning on having prints larger than 11” x 14”, please let us know so we can accommodate the larger prints.  California state law (California Civil Code Section 1742(a)) requires that a Certificate of Authenticity be provided to the purchaser of all prints upon request. We encourage artists to attach such certificates to their artwork.


Fees must be in US dollars drawn upon a US bank, payable to “World Fantasy 2011.”

You can also pay using MasterCard, Visa, American Express, or PayPal via our Online Registration Form.  

Panel fees are $40 for a 4’ x 4’ panel, with a maximum of three panels per artist.  Tables are $60 for a 6’ by 2½’ table, $35 for a half-table, with a maximum of two tables per artist.

There is a maximum of three units, total panel and table space, per artist.  If you need more, ask and we will see if we can provide space (after the initial cut).


  1. Artists are encouraged to show predominantly new works of a Fantasy, Horror (Dark Fantasy), or similar theme.  Science fiction art with fantasy elements is also acceptable.  Only original artwork will be hung in the show.  There will be no “resale” artwork allowed - all work must be the property of the artist exhibiting at the show.  An agent may be designated to bring artwork to and from the show.
  2. Single, signed copies of “Fine Art Prints” from a limited edition (100 or less) may be displayed in the main art show.  These prints are hand-made by the artist from a physical object (e.g., lithographic stones, etching plates, silk-screens, photographic material, etc.).  “Mechanically produced prints” are entirely produced by a mechanical device without handwork by the artist (e.g., giclee, inkjet, laserprint, offset, color copier, etc.) from any kind of original (including all-digital).  Artists are requested to hang such art in the Print Shop only.  Digitally created artwork must be classified as “prints”, even if is listed as “1 of 1”, it cannot be classified as “original”.
  3. The 2011 World Fantasy Convention reserves to right to refuse the exhibition of any piece for any reason.  Any copyrighted character contained in artwork MUST have a copyright notice on the face of the artwork itself.  Works that are judged to be libelous, plagiaristic, obscene, or detrimental to the value of trademarked characters will not be permitted.  Likewise, no artwork from commercial patterns, kits, or molds is permitted.  If you have any questions, include a sample of the questionable piece with your jury materials.  If problems arise, you may be requested to not show a particular piece.  If an authorized agent of the copyright or trademark holder complains about the presence of the artwork in the show, we must (at minimum) change its status to NFS (if you do not have written permission to use the property – we strongly suggest you get permission before using any copyrighted character).
  4. Two-dimensional works must have surfaces not easily damaged by hanging.  This means that these pieces will be mounted and matted.  If you feel that your artwork is valued at more than $100.00 per piece, we strongly recommend that before it is displayed that you frame or shrink-wrap the art.  And please, no glass in frames – it breaks too easily (either in transit or if the hanging hardware is inadequate – use plexiglass).  In either 2-D or 3-D artwork, please protect your artwork using archival methods (a guide will be provided).
  5. If your artwork is framed or is a canvas frame, we strongly suggest you use a hanging wire to put it on the board.  A sawtooth hanger works fine for nails, but not pegboard hooks - it is likely to fall off the panel, and we cannot be held responsible for poor mounting.  If your artwork can’t be clamped with a standard bulldog clip, you must provide secure mounting hardware compatible with a standard pegboard hook.
  6. Our panels are 4’ x 4’ pegboard.  If you intend to hang a business card holder, keep in mind that it must not interfere with bid sheets; the art show staff will not be responsible to supply business cards or flyers.  Your artwork will hang from pegboard hooks with binder or bulldog clips, which we provide.  We will be as careful as we can when hanging mail-in two-dimensional art; however, we will take no responsibility for pieces that are damaged in hanging or shipping.
  7. All two-dimensional artwork must be matted, mounted, or framed (plexiglas can be used, NOT glass).  When hanging, please allow enough room for bid sheets.  Small 3-D artwork (such as jewelry) must be in a lockable, closed display case.  Small items without a case should be securely fastened to a larger display board or device.  The 2011 World Fantasy Convention is not responsible for theft or damage to small pieces displayed without these precautions.
  8. All artwork must be clearly labeled.  A bid (or NFS) sheet must be made out for all pieces, whether for sale or not.  The piece number must be on the back of each piece, as well as the artist’s name and piece title.
  9. Once entered in the show no piece may be withdrawn before the close of the show on Sunday, nor may the conditions of sale, amount of minimum bid, quick sale price, NFS status, etc. be changed with the express approval of the art show director.
  10. The art show will be set up on Wednesday evening and/or Thursday morning (hotel access pending).  Art will be accepted for display starting sometime on Thursday in the late morning.  If you cannot reclaim your art yourself, please make prior arrangements with the art show director for your agent.
  11. There will be NO voice auction.  Each bid sheet will have space for eight bids.  If the bid sheet hits eight bids, there will be voice bidding at closeout to determine final bid.
  12. Photography will not be allowed within the art show without the express permission of the art show director and the artist.  Press photographers may be allowed to take wide-angle shots of the room, or photograph a particular artist’s panels with the artist present, but only with permission from the art show director.
  13. There will be a “Quick Sale” option for buyers.  If there are no bids on the piece, it may be purchased immediately for the price you set (we recommend at least 150% of the minimum bid).  The piece will not be able to be removed from the show until pickup on Sunday, so it will still be displayed and eligible for awards.  If you do not wish to use this option, put N/A in that space on the control/bid sheets.
  14. Unsold artwork must be removed from show by 3PM Sunday or it will be considered to have been abandoned unless prior arrangements have been made with the art show.  At the end of the show, any remaining artwork will be considered to be abandoned. We will attempt to contact the artist to return it, however if we are unsuccessful it will be disposed of at the discretion of the art show director.


We will charge a 15% commission on any original artwork sales.


Artist will be paid for sold art work between five and six weeks after the convention. No payments will be made at the convention. Cheques will be cut to the artist’s legal name as shown on the registration form, unless you specify another payee or business name.


All pieces are sold without any reproduction rights.  We will provide a list of pieces sold with the names of the purchasers.

If you wish to bring a special display for your art, we will try to accommodate you.  All such requests will be handled individually.  Be prepared for the art show staff to handle your sold artwork.  Please provide packing materials for small 3-D objects.

There will be awards--Best In Show, Judges’ Choice, and Honourable Mentions.

All judgments and decisions of the art show director are final.

By submitting a signed reservation form, you agree that you have read and will abide by these rules.

For more information, contact Glen Wooten at:

World Fantasy Convention 2011
ATTN: Art Show
Post Office Box 927388
San Diego CA  92192-7388

Last updated: 9/23/11
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